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Colonial is the leading provider of secure web based software solutions to help companies manage and account for stock based compensation. Our stock option tracking platform monitors and tracks all activities that are related to employee stock options.
In addition, our software has the capability to track all other equity instruments in real time for both private and publicly traded companies. Stock option tracking is not a standard part of our typical transfer agent services.
However it is an additional solution for executives to better manage their stock. Our software system is a full service solution for managing and tracking stock options. We offer the ultimate in security with software that utilizes bit data encryption. Our cloud software is used by more than a thousand public and private companies. Contact us to find out more about our option and equity tracking software today.
Colonial's stock option tracking program uses a single-sign-on system, which enables multiple individuals to access data from the program simultaneously and in real-time. The data being accessed will depend on the user role, which could be an administrator, an HR manager, an auditor, a broker, or an employee.
In addition, Colonial's stock option tracking program keeps track of the complete access logs for different roles, and provides extensive security features for user authorization and authentication. Access to data and application is restricted based on user roles, and audit trails are enabled for the different roles. In addition, all employees of Colonial's stock option tracking program have signed the non-disclosure agreement and the privacy agreement.
Colonial's stock option tracking program application is backed-up on a daily basis, and a comprehensive backup strategy is in place to protect client data against computer equipment failures.
Moreover, the backup media is stored in an off-site location. Colonial's stock option tracking program ensures that the raw data for all the clients is kept in a secure place and is backed-up regularly. Once the data is received, it is thoroughly analyzed, and upon the completion of loading the data, the totals are reconciled against the totals in the raw data.
Colonial's stock option tracking program has a highly professional support team dedicated to the queries and needs of our clients. The support phone number and email address are listed to the right. Colonial's stock option tracking program can perform all the functions associated with the accounting, management and administration of employee stock options including, but not limited to:.
Administrators are able to log onto the program at any time to access and change their data from any web browser. Our Option Vesting and Amortization feature creates the vesting and amortization schedule automatically based on the setup of what the respective administrator chooses:. Our Option Status and Summary provides a summary of different award status both for the option pool and the individual option holders.
Below each summary is a detailed drilldown including individual grants, exercises, and cancellations. Employee Notifications are automatically generated on company-specific letterhead, through your chosen notification system:.
Colonial's stock option tracking program provides both valuation and expensing methods that fully comply with the guidelines of CICA and FAS R. For option valuation, the Administrator only needs to enter a few essential parameters such as the grant date, the expiry date, and the strike price, everything else such as the price of the underlying securities, interest rates, volatility, and dividend are all populated automatically by the system.
Provides guidance on historical forfeiture rates based on company-specific history on forfeitures; and keeps track of forfeiture rate updates and creates expense true-ups according to the parameter changes.
Provides guidance on historical Time-to-Expiry factors based on company specific history on expiries; and keeps track of Time-to-Expiry factor updates and creates expense true-ups according to the parameter changes. Supports the automation of amortization transaction entries for any types of amortization schedules. Generates journal entries automatically for all types of accounting transactions e.
Automates the periodic and vesting true-ups for Consultant's Options including both the periodic re-valuations and the corresponding expense adjustments.
Reporters, Colonial's stock option tracking program provides FAS R compliant expense values, notes and proxy disclosures, and FAS compliant share dilution report. For International reporters, Colonial's stock option tracking program provides IFRS-2 compliant option expense, reporting and disclosures, and IAS compliant share dilution report. Calculates automatically the diluted number of shares using the treasury method compliant with FAS Over a thousand public and private companies are happy utilizing our cloud software.
Many companies consider this as an employee benefit. A fully web-based application which would allow you as many users as you want to access the system. Full support for managing your capital summary on-line. Full journal entries and the justification for them. Calculations for the expected term of the options based on historical data. Calculations for the forfeiture rates based on historical data.
Management and accounting for performance options. The true-up and true-down adjustments associated with changing the forfeiture rates on a periodic basis. Management and accounting for variable accounting grants such as liability-type instruments and consultant options Automatic true-up and true-down adjustments associated with changing the performance criteria of performance options. The true-up adjustments associated with changing the terms of existing options. Natural Expiries Vested Expiries Unvested Expiries with or without reversal Unvested Expiries with or without future expense cancellations.
Stock Dividend Stock Split Consolidation. Full registry of all types of share transactions Automatic calculation of TWA ending share balance Automatic calculation of incremental shares Automatic calculation of quarterly and year-end diluted number of shares.
Both Table and Graphic views of employee share status and ownership percent Detailed drill down of individual employee share transactions. Product Login Options Log in.